Tampa Bay
Section
isatampabaysection@gmail.com
Vendor Logistics for 2026 Florida Automation Expo
Thank you for registering as a vendor for this year's EXPO.
Please see the logistics and load information below.
To Do:
- Vendor Badging
- Have everyone working your booth register for the event. We will have Vendor labels for them to add to their badge at pickup.
- If they are not on this email distribution, they have not registered and will not have a badge. Please have anyone missing register as soon as possible.
- We must provide security with a list of names for the Load In day. Please send me the names of those who will be there on May 20th to set up your booth.
- Booth Setup
- All booths will be provided with:
- (1) 6’ table and two chairs. We have more available and have 8’ tables available as well. Please let me know what you’d like.
- 120V outlet in close proximity. Bring an extension cord, and let me know if you have any other power requirements; we will accommodate them if we can.
- Booths designated for 120/208 will have that available. I am checking with the facility to confirm outlet type and will email it to those vendors.
- Event App
- Search the App Store for Florida Automation Expo and download the app.
- Each Vendor will be listed in the App and will have its own exhibitor tab. Feel free to send me some text to include on your tab. (4,000 character limit)
- Your logo is going on the Jumbotron!
- All vendor logos will be on the Jumbotron in alphabetical order for 2 minutes each. Plan on stepping out to take a picture!
- We’ll be using the same logos as on the flier, but you can send an alternate static image you’d like to see up there.
- Jumbotron resolution is 2876x1080
- Send us Content for a LinkedIn Post
- We appreciate you being a vendor and want to promote you. Send us a few lines you’d like to know about your company, an image, and a link, and we’ll post it to LinkedIn, tagging you.
- We’ve also been trying to like or share your posts. Please let us know if you have one you’d like us to promote!
- Send a Question for the Ice Breaker Scavenger Hunt
- All attendees will have a list of questions to ask vendors. The more vendors they ask, the more raffle tickets they earn. This was a big hit last time. Please provide a question you would like attendees to ask you when visiting your booth. Use this to get a conversation started, or to let them know something about your company they might not have known before.
- Donate something for the raffle.
- We use proceeds to fund our scholarships with local universities and STEM programs. Please let us know what you can donate for the raffle. We will advertise your donation and tag your company on LinkedIn. Past donations have included gift cards, hand tools, TVs, and whiskey. (see attached 2024 ISA Scholarship Raffle flyer)
- Job Posting
- Looking for local talent? Place a job posting on our app for free! You can send me your posting or any questions you may have.
Pre Event Networking & Sponsorship
Register to attend the networking event the night before with the ISA Tampa Bay Section and the FS-AWWA Automation Committee at Angry Chair Brewing 5p-8p Wednesday, May 20th. It’s open to all, and we have 111 people registered so far. You can register as a sponsor for $200 if you’d like on Eventbrite
Optional Lead Retrieval
Deliveries
Deliveries can be scheduled for 5/19-5/20 with phillip.swinson@edeusa.com
Mark your crating with ISA EXPO – Vendor Name
Shipping via UPS/FedEx:
Raymond James Stadium
Attn: Heather Jones
4201 N Dale Mabry Hwy
Tampa, FL 33607
Shipping via private carrier (Let me know if you have a private carrier and need the onsite contact’s information. I will need to be copied on all correspondence with the facility.)
Raymond James Stadium
Dock B Attn: Heather Jones
4201 N Dale Mabry Hwy
Tampa, FL 33607
The loading dock can be scheduled for pickup on May 22nd, 7 a.m. – noon.
- You will be responsible for transporting your items from the receiving dock.
- Freight Elevators are available between the receiving area and the event space. Freight Elevators have a 7’ height restriction.
- There is no forklift or pallet jack on-site. You can bring your own, but a forklift is not permitted in the event space.
Setup
- All tables must be set up on May 20th.
- Enter Lot B/C
- Park in Lot B, in front of the East Club, for those using standard elevators/escalators.
- Anyone needing the freight elevator will also park in Lot B and then enter via Dock B to use it. All use of the freight elevator must be scheduled. The freight elevator has a 7-foot height restriction.
- There is no forklift or pallet jack on-site. You can bring your own.
- No outside food or drink is allowed in the venue.
- We will have bottled water available.
- You can pre-order a pizza for $60 from the facility, or you are welcome to eat your own food outside. There are also several restaurants close by.
- Nothing is allowed to be hung from the facility's walls or ceiling.
- Booths do not have a pipe-and-drape separating them. We may have pipe and drape available for rent if you would like a backdrop to use for hanging something.
- Parking is free for all
Show
- Registration opens at 7 a.m.
- Breakfast 7a-9a
- Expo Hall 8a-3p
- Presentations 8a-12
- Lunch 12-1p
- Expo Breakdown 3p – 6p
All items must be off the event floor by 6 pm, May 21st. Items can be staged at the loading dock overnight if needed.
- Raffle 3p
- Stadium Tour 3:30p – 4:15p
- Parking is free for all
Breakdown
May 21st 3p-6p
- All items must be off the event floor by 6 pm, May 21st. Items can be staged at the loading dock overnight if needed.
- May 22 - 7 am til noon Loading Dock Only
- The loading dock can be scheduled for pickup.
- There are no forklifts or pallet jacks on-site. You can bring your own.
Looking forward to another great show. Thanks for being a part of it!